I hope that each of you always, without fail, proofreads your resume before submitting it to a position (or for review, networking opportunities, informational interviews, mentoring, etc.). This step is one of the most fundamental ways in which to ensure your resume is ready for its debut. There may be people who aren’t sure they are thoroughly reviewing their resumes. To help out, here are some methods to proofread your resume, which should be implemented every time you get ready to provide your document for any reason.
- View the resume in the way that works for you: if you need to print the document, print it for easy proofreading; if you prefer to view it on a computer screen, do it; find the viewing method that works best for your proofreading needs
- Focus on one section at a time: ensure that each section and each listing within the section is a complete picture of how you will provide value to a company
- Review the document from top to bottom and left to right: prioritize your content based on what the job requests and the company wants; make it easy for the reader to understand what you want to emphasize
- Evaluate your format: use formatting consistently throughout the document (from dates to state abbreviations and dash marks to bullet point styles)
- Reference dictionary, thesaurus and grammar resources: use punctuation, capitalization and other grammar rules properly
- Ensure clarity: each of your phrases and statements must make sense when read; ensure you do not leave out a word or phrase that clarifies your thoughts
- Use spellcheck: please use it
- Proofread spellcheck: go back over what you just spellchecked to ensure the system did not miss anything
- Ask for proofreading assistance: ask someone else, preferably someone with knowledge of the industry and proper grammar, to review your document
- Read the document out-loud, only stating the words written: often we read what we intend the document to say instead of proofreading for actual wording; read out-loud to ensure the content is clear; another similar method is to read the content backwards
- Come back to the document: close the file, step away and then come back later to review it again
Even if you have looked over the document many times before, take the time to proofread it again using some of these simple steps.
Kristy Amburgey is the Associate Director of Career Services – Daytona Beach campus and currently manages marketing and employer relations for the department. She has been with Embry-Riddle Aeronautical University for approximately 10 years and with Career Services for nine years