Cover Letter Tip: How to find a name to address letter

By: Lauren Burmester & Stephanie Rozboril

Cover Letter2If you have found a position you are ready to apply for and are working on your cover letter you may have hit that all important line which requires you have someone to address this to. If your sudden scramble stems from the fact that you have no clue, don’t worry, there are several ways to handle this problem and get this letter on its way.

  1. EagleHire: If you found the job in EagleHire chances are the contact information is already included with the job posting
  2. Company Website: Take a look at the company’s website and see if there is an employee directory or a list of executives or managers available
  3. Internet Search: Conduct an internet search by using the name of the company and key words such as: recruiter, hiring manager, human resources, etc. Consider searching for the company on LinkedIn to locate the hiring manager’s name.
  4. Cold Call: Call the company’s Human Resources Department and simply ask for the contact information for the recruiter in charge of the job you are applying to
  5. Career Services Office: Contact your Career Services Advisor to see if they are familiar with the recruitment department for that company
  6. Generic Greeting: If all else fails use a generic greeting such as: Dear Hiring Manager, Dear Human Resources Director, or Dear Sir/Madam. These terms cover all the possibilities far better than “To whom it may concern” which is impersonal.

Taking initiative and finding a name to address your letter to shows the hiring manager that you are very interested in the position and you have put in the time and effort to make it right. This makes for a strong impression, before the letter is even read!

Sample cover letters are available on the Career Services website

Lauren Burmester is the Aviation Program Manager in Career Services.  She has been an employee with Embry-Riddle Aeronautical University since 2006 working in Advising and Admissions.  She completed both her Bachelor of Science degree in Aerospace Studies with concentrations in Aviation Safety, Space Studies, and Business Administration, as well as a Master of Science degree in Aeronautics with a specialization in Safety Systems at Embry-Riddle Aeronautical University, graduating with distinction.  Lauren’s passion for the Aviation and Aerospace industry is instrumental in assisting students achieve their personal and professional goals.

Stephanie Rozboril is new to the career services office and serves as the engineering program manager and also supports our homeland security, space physics, computer science, and computational mathematics students. She has been with Embry-Riddle Aeronautical University since 2012, where she worked in the Alumni Relations Office supporting future and current graduates. Stephanie enjoys working with students to help them achieve their professional goals and become successful in today’s competitive job market.


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